General Information

Participation Policy

The Australian Professional Association for Trans Health (AusPATH) and it’s affiliate organisations regularly hold courses, conferences and scientific symposia. The aim of these educational activities is to promote research and free and full discussion of scientific ideas in a respectful environment.

In line with good governance protocols, all attendees, speakers, sponsors, and volunteers at these events are required to agree with the following Code of Conduct.

We expect cooperation from all participants to help ensure a safe environment for everyone.

All events take place in a friendly environment where everyone should feel welcome, safe and comfortable to share ideas and engage in open discussion without threat of intimidation or public humiliation.

We expect all conference participants to be respectful in person and online towards other delegates, speakers, organizers, staff, and volunteers.

Photography and recording of any kind are not permitted without the explicit consent of those being photographed or recorded.

We expect all conference participants to behave in a collegial manner and to use language that is respectful, non-pathologizing and consistent with human rights standards, taking into account its shifting and complex contextual and cultural character. Ultimately, this caution applies equally to transgender health and all other formal and informal settings in which human interaction takes place. Please refer to our Language Policy.

We are committed to providing a harassment-free conference and training experience for everyone, regardless of gender, gender identity and expression, sex characteristics, sexual orientation, disability, physical appearance, body size, race, or religion. Harassment of participants, speakers, staff, or volunteers in any form will not be tolerated. Harassment includes offensive verbal comments, and other forms of using disrespectful and pathologizing language inconsistent with human rights standards, deliberate intimidation, stalking, following, harassing, photography or recording without explicit consent, sustained disruption of talks or other events, inappropriate physical contact, and unwelcome sexual attention.

These policies apply in every space at the venue related to the events and to all participants in every role.

If a participant engages in harassing behaviour, the AusPATH organisers may take any action they deem appropriate, including warning the offender or expelling them from the conference with no refund. Event participants asked to stop any harassing behaviour are expected to comply immediately. If you are being harassed, notice that someone else is being harassed, or have any other concerns, please contact a member of the AusPATH staff immediately. We will be happy to assist those experiencing harassment to feel safe for the duration of the event.

The leadership will do their best to ensure all registered participants feel safe to express themselves in a professional manner consistent with a scientific conference.

All attendees should keep in mind that meeting venues have their own internal guidelines they must follow, therefore, if any individual hotel employee is witness to any activity that is deemed by them to need intervention they have a responsibility to respond.

We expect participants to follow these rules at all event venues and related social events.

We trust that this code of conduct mirrors the views of the vast majority of our participants.

 

Credit: The World Professional Association for Transgender Health (WPATH) 

Getting to the Venue and Transport around Darwin

Darwin International Airport is within a 15-minute drive of Double Tree by Hilton Hotel Esplanade Darwin

Taxis
A taxi trip from the airport terminals to Darwin CBD would be roughly $25 – $40 depending on the time of day.  There is a taxi rank location at the Darwin International Airport as well as at the Knuckey Street end of Smith Street Mall and outside Mindil Beach Casino Resort as well as on Mitchell Street at nights on weekends.

All taxis are meter operated by time and distance, and operate twenty four hours a day. Taxis indicate they are vacant by illuminating their sign on the roof.

Ride Share
Uber and Oscar are available in Darwin. For more information, please visit the following websites for more information on how to use their services and download their Apps on your Smartphone.

Buses
Public buses are available for travel between Darwin Airport and the city. Route 3A buses collect passengers from Charles Eaton Drive at the airport and travel to Casuarina Bus Interchange, with five to seven services per day. Route 3C/3D buses do this same journey in the opposite direction. You can use the Tap and Ride card or buy a single ticket to pay for this airport service, which costs the same as a regular bus fare within the city.

Tap and Ride Card
To use the public bus network in Darwin, you can purchase a Tap and Ride card or buy single tickets on board (cash only). The Tap and Ride card is available for purchase as you board the bus (cash only) or from bus interchanges. Once you have the Tap and Ride card, you can take 10 bus trips or use it for seven consecutive days of unlimited travel before your credit runs out. To start your ride, tap your card on the card reader when you board.

If you choose not to buy a Tap and Ride card, you can use single tickets, valid for three hours from purchase, or daily tickets, which gives you one full day of unlimited bus travel. Tickets can be purchased as you board the bus, using cash only.

Bank, Currency and Exchange

Banks generally open from 0930 – 1600 hours Monday – Friday. Some banks offer extended hours and some are open on Saturday mornings. Several international banks have offices in the CBD.

Decimal currency is used in Australia with the dollar as the basic unit (100 cents = $1)  Notes come in $100, $50, $20, $10, and $5. Coins come in 5c, 10c, 20c, 50c, $1 and $2 denominations.

Currency exchange facilities are available in most banks, hotels and airports and operate normal business hours. Australian banks offer the same typical services in other western nations, and Automated Teller Machines (ATMs) are widespread, although facilities may be limited in remote towns and the outback.

EFTOPIS is widely available in most Australian shops, restaurants and hotels, allowing you to pay with a credit or debit card. Fees may be charged on transactions, particularly if withdrawing from an international account, so it is advised to check with your bank before travelling.
Credit cards are accepted at most restaurants and shops, the most widely used being Mastercard, Visa and American Express.

XE Currency Converter will help you convert your own currency at the market exchange rates.

Climate and Clothing

August in Darwin is the middle of the dry season. The dry season is characterised by warm, dry, sunny days and cool nights. Humidity levels are generally around 35%.

Average maximum temperature 30°C
Average minimum temperature 21°C

For more information on average temperatures, rainfall and lots of other great information about Darwin and the Northern Territory, visit www.northernterritory.com

 

Eating Out

Bistros, restaurants, cafes and coffee shops offer varied menus, prices and decor.  Local specialties such as seafood and Australian wines are worth trying.  At some restaurants you can keep the liquor bill down by taking your own wine or beer.  These are called “BYO” restaurants, an abbreviation for “bring your own”.

Electricity

Electrical current is 220 – 240V, AC 50Hz.  The Australian three-pin power outlet is different from that in many countries, so you will need an adaptor (Type 1 Australia plug). If your appliances are 110V, check if there is a 110 – 240V switch.  If not, you will need a voltage converter. Universal outlets for 240V or 110V shavers are usually found in leading hotels. 

 

Goods and Services Tax (GST) / Tourist Refund Scheme (TRS)

All prices quoted on this website are inclusive of 10% GST (Goods and Services Tax), unless otherwise specified. GST applies to most goods and services in Australia.

The Tourist Refund Scheme (TRS) is administered by the Australian Customs Department and enables travelers departing from Australia to claim a refund of the GST and Wine Equalisation Tax (WET) paid on goods bought in Australia.  For detailed information on the TRS visit the website of the Australian Border Force of the Australian Government.

Insurance

Registration fees do not include insurance. It is strongly recommended that at the time you register for the Conference and book your travel you take out an insurance policy of your choice. The policy should include:

  • Loss of fees/deposit through cancellation of your participation in the Conference or through cancellation of the Conference,
  • Loss of international/domestic air fares through cancellation for any reason,
  • Loss of tour monies through cancellation for any reason including airline or related services strikes within Australia,
  • Failure to utilise tours or pre booked arrangements due to airline delay,
  • Force Majeure or any other reason,
  • Medical expenses (including sickness and accident cover),
  • Loss or damage to personal property,
  • Additional expenses and repatriation should travel arrangements have to be altered,
  • Medical expenses.

The Organising Committee, Conference Hosts and Conference Managers cannot take any responsibility for any participant failing to arrange their own insurance. This insurance is to be purchased in your country of origin.

Passport and Immigration (VISAs)

All visitors to Australia must have a valid visa to travel to and enter Australia. For visa information please refer to the website of the Department of Home Affairs.

Note that it is strongly recommended that Australian visa applications are lodged at least two months prior to departure from your point of origin.

Photography

The Conference hosts and Conference Managers have arranged for photography onsite throughout the Conference. The images may be used for post-Conference reports, case studies, marketing collateral and supplied to industry media if requested. If you do not wish for your photo to be taken, please inform an Arinex staff member at the registration desk onsite.

Planning your Travel

Because of time change and jet lag the Organising Committee suggests you consider arriving in Australia a couple of days prior to the Conference. This will enable you to relax and familiarise yourself with your hotel and its surrounds before the start of the Conference.

Privacy

Australia operates under the Privacy Act 1988 (Cth), as amended, and the Privacy Amendment (Notifiable Data Breaches), 2017.  The objective of these is to protect the right of the individual to privacy of their information.

Europe operates under the General Data Protection Regulation (GDPR) (Regulation (EU) 2016/679), a regulation in EU law on data protection and privacy for all individuals within the European Union. The GDPR aims primarily to give protection to citizens over their personal data.  The legislation was adopted on 27 April 2016.

The Conference Managers comply with these legislations and are committed to protect the right of the individual to privacy of their information.

Arinex will not sell your personal information to third parties.  If you believe that any information we are holding on you is incorrect or incomplete, please email us and we will promptly correct the information.  You may also withdraw your consent for use of your information by advice to us in writing.

 Why do we wish you to provide your information?

We require your information to facilitate provision of information to you regarding the Conference and to facilitate your participation in the Conference.  Information collected in respect of your proposed participation in any aspect of the Conference will be used for the purposes listed below.  You can give or withhold your consent for each or all of these uses.  Please indicate your preferences when completing your registration form but please note that we will be unable to forward any information relating to the Conference or to communicate with you regarding your registration if you select ‘no’ to point 1.

What we will do with your information?

  1. Planning and conduct of the Conference including arrangements for your participation (e.g. accommodation booking);
  2. In the Delegate List published for the Conference;
  3. May also be provided to organisers of future occurrences of this Conference;
  4. May be used to provide you with information of other relevant events in your area of interest.

Important Notes:

  • The parties who will have access to your information (subject to your preference selections on above points) are the Conference Managers, the Conference host organisation (points 1 and point 4), delegates, sponsors and exhibitors of the Conference (point 2) and any future organisers of the Conference (point 3).

The parties mentioned above will rely on your above consent indications for the purposes of compliance.

  • You may withdraw your granular consent at any time by notice in writing to the Conference Managers.
  • You are entitled to access the information held by written application to the Conference Managers.

For further information please see our detailed corporate Privacy Statement at link

Quarantine

Australia is free from many plant and animal diseases prevalent in other countries.  Very strict quarantine rules apply to the import of animals and plants, which cannot be brought into the country without prior application.  Animal and plant products are also restricted. For more information see the ‘Information for International Travellers’ on the Department of Agriculture, Water and Environment website, which you can access by visiting https://www.agriculture.gov.au/biosecurity 

Shopping

General shopping hours are Monday to Friday 9.00am – 5.30pm, Saturday 9.00am – 5.00pm and Sunday 9.00am – 3.00pm.

The largest Shopping Mall is Casuarina located in the northern suburbs (only 15 minutes from Darwin CBD) with their late shipping night being on Friday’s until 9:00pm. The only shopping mall in Darwin city centre is the Smith Street Mall.

 

Time

Darwin is in the Australian Central Standard Time (ACST) and is 9.5 hours ahead of Greenwich Mean Time (GMT).

Sunrise and Sunset
The average time the sun rises in August is 6:57am – 7:05am.
The average time the sun sets in August is 6:40pm – 6:45pm.

 

Tipping

Tipping is not as widespread or regulated in Australia as it is in other parts of the world. Tipping is your prerogative, a reward for service. It is customary to tip hotel porters and a gratuity of about 10 per cent is usual in restaurants if good service is received. Tips for taxis are regarded as optional.

Vaccinations

There is no vaccination required for entering Australia. However, if you enter Australia from a yellow fever declared country but do not hold a vaccination certificate you will receive a Yellow Fever Action Card for further information.  More information can be found on the Department of Health of the Australian Government website.